From inbox
to ledger
Forward an invoice to a workflow and watch it handle the rest: extract the fields with AI, match it to a purchase order, route the approval, and post it to your accounting system. No templates to maintain and no rekeying.
- Invoice email arrivestrigger
- Extract the fieldsAI
- Match to purchase orderaction
- Approve over $5kapproval
- Post to NetSuitedone
From a PDF to a posted invoice
The invoice arrives
Forward it to a per-workflow mailhook address, upload it, or pick it up from storage. Any document works.
AI extracts and matches
Fields come out as typed data, then the workflow matches the invoice to its purchase order.
Approve and post
Large invoices wait for a human sign-off, then the workflow posts the record to your ledger.
Why Spojit for invoices
AI extraction
Pull totals, line items, and dates by meaning, so a new vendor layout does not break the flow.
Forward to start
A per-workflow email address means anyone, or any system, can submit an invoice by forwarding it.
PO matching
Match invoices to purchase orders and flag the ones that do not line up for review.
Approval routing
Send invoices over a threshold to the right approver, and record who signed off.
Audit trail
Every extraction, approval, and post is logged, so you can show exactly how a payment was authorized.
Predictable cost
Use AI only for the extraction step and run the rest in Direct Mode, so the cost per invoice stays low.
What you can automate
Accounts payable
Take vendor invoices from inbox to posted record without manual data entry.
Purchase order matching
Reconcile invoices against POs and surface mismatches before they get paid.
Approval workflows
Enforce sign-off rules by amount, vendor, or department, with a recorded decision.
Ledger sync
Push clean, structured invoice data into NetSuite, QuickBooks, or your ERP.
AI extraction vs templates and rekeying
Read each invoice by meaning, instead of maintaining a template per vendor or typing it in by hand.
Spojit fits when
- Invoices come from many vendors in many layouts
- Approvals and an audit trail matter
- You want it posted to your ledger, not just extracted
Templates and rekeying mean
- A new template each time a vendor changes its layout
- Hours of manual entry every month
- No clean record of who approved what
Automate accounts payable
Start free and turn your first invoice email into a posted record. No card needed.