Connect Deputy to Xero
Push approved timesheets, leave, and wages from Deputy into Xero without re-keying hours every pay run.
- Deputy · timesheet approvedtrigger
- Map rates to Xero earningsaction
- Payroll approves runapproval
- Post lines to Xeroaction
- Pay run updateddone
Deputy tracks the shifts your team actually worked; Xero pays them. The gap between approval and payroll is where manual exports, CSV uploads, and rounding errors creep in. Spojit moves approved Deputy timesheets into Xero on a schedule or on approval, with a clear audit trail for every pay run.
Deputy and Xero, working together
When a timesheet is approved in Deputy
create or update the matching draft pay run line in Xero
When a new employee is added in Deputy
create the corresponding employee record in Xero
When a leave request is approved in Deputy
post the leave to the employee's Xero leave balance
When a pay period closes in Deputy
export the period summary as a Xero bill or journal
Built for how Deputy and Xero really work
Timesheet to payroll mapping
Map Deputy pay rates, awards, and cost centres to the right Xero earnings lines so hours land correctly the first time.
Per-run reconciliation
Each export records which Deputy shifts mapped to which Xero entries, giving payroll a line-level audit trail.
Direct Mode exports
Deterministic timesheet syncs run in Direct Mode, so routine pay runs cost no AI credits.
Why teams build this on Spojit
Deputy ships a native Xero payroll connector that covers standard timesheet and employee sync, and for vanilla payroll it works well. Teams come to Spojit when they need to branch on award rules, split costs across multiple Xero organisations, enrich entries before posting, or chain payroll into other systems; you keep the durable, transparent-pricing pipeline and add only the logic the native connector cannot express.
With Spojit
- Direct Mode runs the deterministic timesheet export with no AI credits per pay run.
- Durable execution means a Xero rate limit mid-export resumes instead of double-posting wages.
- Billed by execution time, not per employee or per timesheet line synced.
Deputy + Xero, answered
Does Spojit replace Deputy's native Xero sync?
It can, or it can sit alongside it. Use Spojit when you need custom award logic, multi-entity routing, or steps the native connector does not support.
Will this double-post wages if a run fails midway?
No. Durable execution tracks which timesheets were already exported, so a retry resumes exactly where it stopped rather than re-posting.
Can I review a pay run before it hits Xero?
Yes. Add a human approval step so payroll signs off on the mapped totals before anything posts to Xero.
What is possible depends on your plan and authorized API access. Some Deputy and Xero endpoints and capabilities are gated by the vendor (for example, parts of an API may require a higher tier, and write access can require a custom or add-on connection on an eligible plan), so not every workflow is available on every account from day one. You can request a feature or integration any time, and we will get in touch to figure out how to make it work.
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